For a calming notice to Minneapolis employees, focus on empathy, reaffirming support, providing clear info on resources (like EAP), acknowledging external stressors (local events, weather), outlining immediate steps for safety/support (remote work, quiet spaces), and directing them to official channels for updates, using a tone that’s supportive, calm, and clear, as specific situations dictate different needs
Subject: A Message of Support & Calm – [Your Company Name]
Hi Team,
We’re sending this message to acknowledge the recent events in and around the Minneapolis area and to let you know we’re thinking of you. We understand that external situations can be unsettling, and we want to ensure you feel supported and safe.
Our Priority: Your Well-being
Your health and safety are our top priority. Please know that we are here for you.
Resources Available:
- Employee Assistance Program (EAP): Confidential counseling is available 24/7 through [EAP Provider Name] at [EAP Phone Number/Website]. Please use this valuable resource for any stress or concerns.
- Quiet Spaces: [If applicable] We’ve designated [Location, e.g., Conference Room B] as a quiet zone for anyone needing a moment of calm during the day.
- Flexible Work: [If applicable] We encourage remote work or flexible hours today/this week if you feel more comfortable and your role allows. Please coordinate with your manager.
What We’re Doing:
- We are monitoring official updates from local authorities [Link to MN Dept of Public Safety or similar].
- We’ll share any essential work-related updates via [Email/Slack Channel].
Your Actions:
- Prioritize your personal safety and well-being.
- Check in with your colleagues.
- Use the resources provided.
We are a strong community, and we’ll get through this together. Please reach out to your manager or HR if you need anything at all.
Stay safe,
The [Company Name] Leadership Team
Key Elements to Customize:
- Specifics: Mention the actual event (e.g., “recent weather challenges,” “community events”).
- Resources: Add your actual EAP details and any other internal support systems.
- Tone: Adjust based on your company culture and the severity of the situation.
For Official MN Notices: Check the Minnesota Department of Labor and Industry (DLI) website for official notices or workplace safety guidance, as they provide templates for mandated notices like Sick & Safe Time.
